Tendering for Government Business

Good afternoon ladies and gentlemen. On behalf of the Department of State Development, Infrastructure and Planning and the Department of Tourism, Major Events, Small Business and the Commonwealth Games, I’d just like to take this opportunity to welcome each and every one of you to the Tendering for Government Business Top 10 Tips’ webinar. We are broadcasting live here at the State Library in South Brisbane, so where ever you’re streaming in from, a very big warm welcome to each and every one of you especially our tender partner okesteel. Now, just to introduce myself, my name is Michael Lee, I’ll be your workshop facilitator for today.

Tendering for Government Business

Now, as part of my role, I am a Principle Project Officer working for the Queensland Government based out in Brisbane. Now, I do work as part of the Industry Development team as part of State Development, and I manage a program called the Tendering for Government Business’ workshop. Now, on a given year, we deliver roughly about 100 of these workshops right across the state, taking about 3,000 businesses through this process in teaching them to effectively tender for State Government-run opportunities. Now as part of the workshop for today, some of the key things that you will be learning is really the top 10 tips to help you in drastically improving your tendering success. So what are those things that you can do to help you maximising your chance of winning future government tenders? As well as the top 10 tips, we will also be running through some of the more common pitfalls for you to avoid as well.

As part of the session for today, the webinar will run for roughly about 55 minutes in duration. So we have split up this afternoon’s session into two main areas, so 45 minutes will basically be for the actual presentation itself. We will also be providing an interactive component so there’s a 10-minute session close to the end of today’s session. We will allow you the opportunity to actually send in your questions via our email address.

how to answer tender questions

Now, because we only have a limited amount of time we will endeavour obviously to try and answer as many questions close to the end of today’s session, but certainly with those of you that have sent questions in, if we don’t get a chance to actually answer those questions today, we will actually be providing you an actual email response probably within the next week or so. If you’ve got any questions at any stage, you can actually email those through via our email address. So that email address is webinar@dsdip.Qld.Gov.Au.

Now as part of the questions there is a bit of a caveat though, so if we’ve got anybody that’s currently developing a tender for a specific project, unfortunately with those specific questions for various different projects that you might be tendering for, under my provisions I’m unable to actually answer any of those questions today. Those questions will have to be redirected through to the project manager that’s actually managing those projects. Jump to principle number one Where You Fit In The Suplly Chain?

So certainly with that in mind, any other questions will be absolutely fine. Now in terms of some of the resources as part of today’s webinar, you should have all gone through and actually downloaded a copy of today’s workbook. So the workbook will provide further supporting material that will reinforce all the key things that I will be discussing with you this afternoon. Following today we will also be providing basically just a PDF.

Copy of the slide notes I’ll be taking you through, as well as a link for the pre-recorded segment of today’s session as well. Now in terms of the suitability of today’s webinar, it’s basically suitable for any business that is currently already supplying into government
or is looking to supply into government. So whether or not you have had experience in
tendering or whether or not you’re fairly new to the whole tendering process, this webinar
certainly is for you. Now, we’ve actually developed the webinar firstly to help each
and every one of you to understand how to submit a conforming tender.

experience in tendering: how to plan a tender submission

One of the big issues that the State Government have is really the high level of non-conformance. So on average, out of all the thousands of tender submissions that are received on an annual basis, on average roughly about 60 percent of those received are what we term as non-conforming. It’s non-conforming sometimes for a company making a very, very simply mistake. So it might be maybe a company failing to answer one of the questions on our tender.

It may be a company not meeting one of the government’s minimum requirements or a company not actually completing or submitting a piece of documentation that we’ve mandated that makes it non-conforming. Now, if you start to think about that statistic, obviously it’s no good for businesses such as yourselves.

Sometimes you’re spending countless hours, all the hard work and effort, to develop our tenders, just to find that we submit it and it’s knocked out in the first stage of the government’s evaluation. Alternatively, for the State Government as well, it’s no good for the State Government either because there have been cases throughout the years in which we’ve got the best offer from the best company sitting on the table but because that company’s missed out on somewhere as part of the paperwork that makes it non-conforming, our government buyers simply can’t accept it on our provisions. So really for today, I guess the main crux of the workshop today is that we’ll teach you everything you need to know to firstly be able to submit a conforming tender each and every time.

That will hopefully help you get through the first stage of our evaluation, hopefully then a seat around the round table for further consideration. Now most of the things we will be talking about today, whilst it is framed to provide you guidance on tendering for State Government run opportunities, much of the information and key learning principles that we will be discussing are directly transferable, even if you’re actually tendering out in the private sector as well as some of the major projects as well, so same principles apply right across the board for the tendering. So folks, the formalities are now out of the way (N.H).

Still new in tendering? Learn the stages of tendering from the video below

Published by GM Chin

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